Preparation of Payment by Credit Card - Real Estate

Payment preparation allows you to only prepare payments (without producing them immediately) and to enter them on the home page or in the system in order to then produce them all at the same time.

• From Main menu, click on the Open Wallet icon

or Accounts Payable >> List of Payment Preparations >> Actions >> New Payment Preparation.

We recommend using the TAB key on your keyboard to move from one field to another.

• Entrer the name of the Supplier.

NOTE: The Sheet with a + icon to the right of the field is used to add a new supplier in the system. For more information, please see the article Adding/Editing a Supplier.

NOTE: Payment by credit card only applies to suppliers.

• Payment Method : Make sure you select "Credit card".

• Click on the Check Mark button.

• Enter the Payment Date that is appropriate for you. The Accounting Period will be automatically selected according to the payment date entered.

Warning

Please make sure that the date entered is the same as the selected accounting period.

• The GL Code field will be automatically filled based on preferences configured in supplier profile, but it can be manually changed.

• Enter the desired Amount and make sure you select the appropriate tax configuration for your province in Taxable.

Press the Enter key on your keyboard when you are in the Amount field to automatically add taxes and purchase to the payment preparation.

• Included : Check this box if the amount entered includes taxes.

• Representation : Check this box only if the payment includes a representation fee (e.g. restaurant).

• Click on the Green + icon.

NOTE : When it is a supplier, you also have the option to select the purchases of this supplier from the Red Sheet icon (Select Purchases) and his commission advances from the Yellow Sheet icon (Select Commission Advances).

• You can add Detail and/or Description that will appear on the payment authorization.

• Repeat the process if you have more than one payment by credit card to prepare.

• Click on Submit to only prepare the payment by credit card.

NOTE : If you click on Submit & Print, you will proceed to payment immediately.

• This last preparation of payment by credit card as well as the previous ones, if any, will appear on the home page under "Pending Preparations of Payments by Credit Card".

• Click on the number on the right or ;

• From Main menu >> Accounts Payable >> Payment Preparation >> Preparation of Payment by Credit Card.

"Selection" Tab

• Automatic : If you check this box, you will select all payments by credit card for all suppliers.

• Manual : If you check this box, you will be able to select specific suppliers (by clicking on the "Suppliers" tab and from the list of suppliers) to pay them by credit card.

• You can filter the payment preparations by Period or Date.

• Click on Submit and a table with all the payments by credit card to be made will appear.

• You can deselect payments that you don’t want to make now.

• When there is more than one payment by credit card prepared (several dates) for a supplier, you have 2 options for the payment:

  • "Grouped": Select this option if you want to make a payment with the total amount. You can decide which date will appear on this payment.
  • "Individual": Select this option if you want to make a separate payment for each amount..

• Click on Submit to display the payment authorization.

• These payments by credit card will be included in the List of Payments by Credit Card.